Retainage Is Not a
Recording Field.
It's an Execution Engine.
Stop managing retainage in spreadsheets and disconnected tools. Metaprise automates the entire retainage lifecycle — from withholding to conditional release — with compliance verification, multi-party approvals, and real-time visibility across every project.
Retainage Management Is Stuck in the Stone Age
Construction companies manage millions in retainage with spreadsheets, manual emails, and disconnected tools. The result? Delayed releases, compliance blind spots, and cash flow uncertainty that ripples through every project.
Retainage data scattered across Excel files, project folders, and email threads with no single source of truth.
Manual release processes take weeks. Subcontractors wait months for money they've already earned while GCs lose track of obligations.
State retainage laws vary widely. One missed regulation can trigger penalties, lien claims, or worse.
Companies operating as both GC and Sub can't see their net retainage position. Cash planning is guesswork.
The Retainage Lifecycle, Automated End-to-End
Metaprise replaces your manual retainage processes with an intelligent execution engine that moves retainage through every stage automatically.
Contract Setup
Define retainage terms, rates, and release conditions at contract creation. Import from Procore or set up manually.
Automatic Withholding
As pay apps are processed, retainage is automatically calculated and withheld per contract terms and state regulations.
Conditional Release
Release workflows trigger when milestones, completion percentages, or compliance checks are satisfied. Multi-party approvals route automatically.
Payment Execution
Approved releases flow directly into payment execution via SmartFlow. Lien waivers generated automatically. Full audit trail captured.
Everything You Need to Control Retainage
Not a simple tracker. A full execution platform that understands the complexity of construction retainage — conditional logic, multi-party relationships, state regulations, and dual-role operations.
Conditional Release Logic
Define rules that control when retainage gets released — and let the system enforce them automatically. No more chasing approvals or checking spreadsheets to verify milestone completion.
Milestone-Based Triggers
Tie releases to substantial completion, punch list sign-off, or custom project milestones synced from Procore.
Completion Percentage Gates
Automatically reduce retainage rates at configurable completion thresholds (e.g., 10% → 5% at 50% complete).
Compliance Pre-Checks
Verify lien waiver status, insurance certificates, and warranty documentation before any release proceeds.
Multi-Party Approval Chains
Route release approvals through PMs, controllers, and legal with configurable escalation paths and SLA tracking.
Release Workflow — Highway 101 Expansion
One Company. Two Roles. One View.
If you operate as both GC and Sub, you carry retainage on both sides of the ledger. Metaprise is the only platform that gives you a unified view of your true net retainage position across every project and every role.
50-State Retainage Compliance, Built In
Retainage laws vary dramatically by state — different maximum rates, different release timelines, different public vs. private rules. Metaprise enforces the right rules automatically based on project location and contract type.
California
Public projects: 5% max retainageTexas
10% max, release within 30 days of completionNew York
5% max on public, interest required on privateFlorida
10% max, release within 30 days of final paymentFull 50-state compliance database updated continuously. Custom rules supported for federal and municipal projects.
Your Retainage Command Center
Real-time visibility into every dollar of retainage across your entire portfolio — held, owed, pending release, and paid.
Retainage Dashboard
All Projects · Last updated 2 min ago| Project | Held | Owed | Status | Role |
|---|---|---|---|---|
|
Highway 101 Expansion CalTrans · CA · 95% complete |
$847,500 | — | Pending Release | GC |
|
Downtown Office Tower Meridian Dev · NY · 100% complete |
— | $412,000 | Released | Sub |
|
Airport Terminal B Renovation Port Authority · NJ · 72% complete |
$1,230,000 | $680,000 | Review Needed | GC + Sub |
|
Medical Center Electrical Unity Health · TX · 45% complete |
— | $315,000 | Active | Sub |
Fits Into Your Existing Stack
Metaprise sits between your project management and accounting systems. Retainage data flows in from Procore and syncs back to Sage — you control what moves in between.
"Procore tells you what's owed. Metaprise controls when money moves. Sage records what happened."
Built for Companies That Live on Both Sides of Retainage
Dual-Role Contractors
Companies that operate as both GC and Subcontractor, carrying retainage on both sides. Electrical, mechanical, and specialty contractors with annual revenue $10M+.
CFOs & Controllers
Finance leaders who need real-time cash visibility and are tired of manually reconciling retainage across projects, entities, and roles.
Multi-State Operations
Companies working across state lines that need automated compliance enforcement — different rates, release timelines, and reporting requirements in every jurisdiction.
Stop Managing Retainage in Spreadsheets
See how Metaprise turns retainage from a tracking headache into an automated execution engine. 30-minute demo tailored to your portfolio.
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